How do I enable incoming email in SharePoint online?

How do I enable incoming email in SharePoint online?


  1. An Office 365 account with Flow license assigned. This account needs to be exchange administrator and user management administrator or Global administrator of the tenant.
  2. A shared mailbox for each document library which needs to be mail enabled.
  3. A SharePoint Online Site Collection with Document Library.

Can a SharePoint site receive emails?

When incoming email is enabled, SharePoint sites can receive and store email messages and attachments in lists and libraries.

How do I setup a SharePoint SMTP server?

To configure the SMTP service Open Server Manager, click Tools, and select click Internet Information Services (IIS) 6.0 Manager. In IIS Manager, expand the server name that contains the SMTP server that you want to configure.

Is the incoming email server?

Solution(By Examveda Team) POP (“Post Office Protocol”) allows the user to pick up the message and download it into his own inbox, it’s the incoming server.

How do I test incoming emails in SharePoint 2016?

SharePoint Farm Set Up

  1. Verify that the user account that is performing this procedure is a member of the Farm Administrators group.
  2. Open SharePoint Central Administration.
  3. Click on System Settings.
  4. Select Configure incoming e-mail settings.
  5. Select “Yes” to enable sites on this server to receive e-mail.

Can you send email directly to SharePoint site?

All replies. By default, email cannot be sent to SharePoint library directly in SharePoint online. There is a workaround. You could create a new user in office 365, then use the mail box, sort the emails and create the Inbox rule in mailbox in office 365.

How do I automatically save emails from Outlook to SharePoint?

To save an incoming email message to SharePoint, Teams, or OneDrive:

  1. Drag-and-drop the message to any SharePoint, Teams, or OneDrive location in the All Locations view.
  2. Use the Save Message button from the ribbon button.
  3. Right-click the message and select Save Message.

How does SharePoint integrate with Outlook?

Here’s what you need to do to connect the two.

  1. Go to your SharePoint site.
  2. Click on the desired task / find the task list in the View All Site Content pane.
  3. Click on the List tab.
  4. Click Connect & Export then Open in Outlook.
  5. Click OK.

How does SharePoint send email?

Click New step and search for Send email action. Select ‘Send an email (V2)’. You can add any dynamic content from the SharePoint item to the subject and body of the email. For instance, invoice ID and the name of the user who created the item.

How do I know my incoming mail server?

In Outlook, click File. Then click Account Settings > Account Settings. In the Email tab, double-click the account that is the old email. Below Server Information, you can find your incoming mail server (IMAP) and outgoing mail server (SMTP) names.

How do I test my email in SharePoint?

How to Test Outgoing Emails in SharePoint using PowerShell?

  1. Method 1: Send Email using SPUtility’s SendEmail.
  2. Method 2: Using .Net SMTP Send Mail.
  3. Method 3: Using PowerShell 3.0 Send-Mail Message.

How do I save Outlook directly to SharePoint?


  1. Select or open the item you want to save.
  2. Click the File tab.
  3. Click Save As.
  4. In the Save As dialog box, find the SharePoint location to which you want to save, and then click Save. To learn more about the Save As dialog box, see Save a file.

How do I save emails directly to SharePoint?

Can you automatically forward emails to SharePoint?

To auto forward Outlook emails to a SharePoint document library, follow the steps below: Make sure Target Doc Library contains an email address and it’s working. Go to Outlook and click New > Contact. Add the email address of that document library into Outlook Contacts.

Which items in SharePoint can be synchronized with Outlook?

SharePoint allows to sync the following SharePoint web parts (lists) to your Outlook:

  1. Calendar.
  2. Tasks.
  3. Contacts.
  4. Discussion Board.
  5. Document Library.

Can SharePoint automatically send emails?

Using Power Automate, you can easily automate day-to-day tasks or build repetitive tasks in SharePoint that help you stay productive. In this tutorial, you will create a flow that sends an email when a new item is added in a SharePoint list.

How do I automate emails from SharePoint list?

First, go to your SharePoint site collection and open your List. Then click on Automate –> go to Power Automate –> Create a flow as illustrated below. Then, it brings you to the below screen. Scroll down the screen and click on Create Flow, as depicted below.

How do I find my incoming mail server for Office 365?

In Outlook, click File. Then navigate to Account Settings > Account Settings. On the Email tab, double-click on the account you want to connect to HubSpot. Below Server Information, you can find your incoming mail server (IMAP) and outgoing mail server (SMTP) names.

How do I send incoming email for SharePoint Server?

Incoming email for SharePoint Server uses the SMTP service. You can use the SMTP service in one of two ways. You can install the SMTP service on one or more servers in the farm, or administrators can provide an email drop folder for email that is forwarded from the service on another server.

How does email work in SharePoint?

When incoming email is enabled, SharePoint sites can receive and store email messages and attachments in lists and libraries. This article describes two scenarios, one basic and one advanced.

Which SharePoint Server do I need to plan incoming email?

Your system is running SharePoint Server 2016, SharePoint Server 2013, or SharePoint Foundation 2013. Read and understand Plan incoming email for a SharePoint Server farm. For the basic scenario, each SharePoint application server must be running the Simple Mail Transfer Protocol (SMTP) service and the SharePoint Foundation Web Application service.

Is it possible to send documents via email in SharePoint Online?

In on-premise system, they can just enable any document library for incoming mails and even control who can send documents via mail. but unfortunately this feature is not available in SharePoint Online yet. Obviously, since this issue has been there for sometime now, SharePoint experts came up multiple workarounds like these.